RUN FOR THE 2019 - 2020 BOARD OF DIRECTORS
OR EMAIL [email protected]
BOARD POSITIONS AVALABLE
President of Lakeland Players shall serve for 2 years and shall serve the
following functions:
1. The President shall administer all meetings, create and agenda, and insure the meeting are run
in an organized fashion.
2. The President shall serve as the Editor in Chief of the Newsletter
3. The President shall direct the Officers in a manner like that of a CEO and oversee the day to day
operations of the club.
4. The President shall have a vote only in the absence of an Officer at a board meeting. Otherwise
if all officers are present the President shall only vote to break a tie.
5. The President shall oversee the Ren Fest Fundraiser or they can appoint a Ren Fest Chair (who
must be a board member) to fulfill those duties on their behalf as dictated by the President.
6. The President shall be an administrator on the Website, Mailchimp, Pay Pal, Facebook, Twitter,
sign up genius, Flagstar Online, My Halloo Phone System, IPower, and be issued a Lakeland
Player Credit Card and have check signing authority.
7. All Officers are accountable to the President but cannot be removed by the President. However,
the President can recommend removal to the board for a full vote. The President cannot remove
the Vice President.
8. The President can be removed by a unanimous vote of the Board at the request of the Vice
President with cause.
9. The President shall sign all contracts on behalf of Lakeland Players.
10. The President shall be issued keys to the storage unit and to the mailbox.
11. The President shall arrange for the awards for the awards banquet.
12. The President may appoint any replacement to the board due to resignation or removal.
Without needing approval from the board. This person immediately serves upon appointment.
13. The President is responsible for collecting the ballot box and keeping confidential track of award winners from each show for the June banquet.
Vice President of Lakeland Players shall serve for 2 years and shall serve the
following functions:
1. The VP will organize all social functions for Lakeland Players or appoint a Social Chair.
2. The VP will serve as the President of Lakeland Players in the event the President is not available.
Chair meetings, etc., sign contracts.
3. The VP shall be an administrator on the Website, Mailchimp, Pay Pal, Facebook, Twitter, Flagstar
Online, My Halloo Phone System and Ipower.
4. The VP shall chair the Play Reading Committee commencing every November.
5. The VP will oversee Lakeland Players productions, work with producers of each show and reporting
to the Board. If there is no Producer for a show, the VP will step in as Producer or appoint someone
else.
6. The VP will organize the memberships and serve the functions of Membership Chair.
7. Shall apply and search for grant opportunities for Lakeland Players.
8. The VP will host the June banquet.
9. The VP can begin the removal process of the President, with cause
10. The VP immediately becomes President upon removal of sitting President or upon the resignation of the sitting President.
Treasurer of Lakeland Players shall serve for 2 years and shall serve the
following functions:
1. The Treasurer shall monitor bank accounts and pay Lakeland Player bills and invoices; arrange
business relationships for approval by the President.
2. The Treasurer shall request the rights for all shows and pay upon receipt, reporting to the Vice
President upon approvals.
3. The Treasurer shall be issued a key to storage and will administer the operations of the storage unit.
4. The Treasurer can appoint a Costume Chair. This is not a board position.
5. The Treasurer shall be made an administrator on the Website, Mailchimp, Pay Pal, Flagstar Online,
My Halloo Phone System, and IPower.
6. The Treasurer shall be issued a Lakeland Player credit card and have check signing authority.
7. The Treasurer will pay the yearly taxes though H.R block.
8. The Treasurer will insure filing of financial records held by H.R Block.
9. The Treasurer will maintain the banking relationship with Flagstar Bank.
10. The Treasurer will administer funds for the productions to the Producer.
11. The Treasurer will pay for the day to day operations of Lakeland Players.
12. The Treasurer will administer seed money to the Ticket and Concessions Managers.
13. The Treasurer will arrange venues for social events and productions reporting to the Vice President.
14. The Treasurer will apply and search for grant opportunities for Lakeland Players.
Secretary of Lakeland Players shall serve for 2 years and shall serve the
following functions:
1. The Secretary will take minutes for the meetings.
2. The Secretary will handle the publicity and publications of Lakeland Players including Facebook
Posts, Twitter, Mailchimp and the Newsletter.
3. The Secretary will arrange for the printing and organization of the programs, or can appoint a
Program Chair who will handle these duties.
4. The Secretary will be issued keys to the mailbox and will be responsible to pick up mail weekly and
deliver any important mail or bill to the President for distribution to the officers.
5. The Secretary will design and issue posters and advertisements to the local press and productions
for purposes of publicity.
6. The Secretary will issue a summary of minutes to the President and to the Board.
7. The Secretary will print and provide the printed agenda for the meetings as issued by the President.
8. The Secretary will administer the email addresses for Lakeland Players.
9. The Secretary will oversee the website.
10. The Secretary will be made an administrator of the Website, Facebook, Twitter, Mailchimp, and IPower.
Ticket Manager shall serve for 2 years and shall serve the following functions:
1. The Ticket Manager will be the voice of authority regarding Lakeland Players at performances when
there is an issue that is beyond the Producer’s authority.
2. The Ticket Manager will set up the Sign-Up Genius for all shows and turn it over to the show’s
Producer who will be responsible for staffing volunteers.
3. The Ticket Manager will organize the box office drops to Flagstar Bank with the Concessions
Manager.
4. The Ticket Manager will determine ticket cut off for performances as well as determine when a
show is sold out.
5. The Ticket Manager will be given access to Website, Pay Pal, Flagstar Online, My Halloo Phone
System, and Sign-Up Genius.
6. The Ticket Manager will search and arrange for more efficient ways to sell tickets for shows.
7. The Ticket Manager will maintain the AT&T Hot Spot.
8. The Ticket Manager will maintain the tablets for tickets and request replacements or new
equipment if needed.
9. The Ticket Manager will arrange for tickets to be printed for each show.
10. The Ticket Manager will present a ticket sales summary to each producer and the Vice President.
11. The Ticket Manager can call for and begin the process to remove the Vice President for cause.
Concessions Manager shall serve for 2 years and shall serve the following
functions:
1. The Concessions Manager will be issued a rechargeable credit card for concessions purchases.
2. The Concessions Manager will maintain the concessions tablet and request replacements if needed.
3. The Concessions Manager will organize the sale of concessions at performances.
4. The Concessions Manager will arrange for the purchase of anything that will improve concessions
with approval by the Board.
5. The Concessions Manager will be given access to Pay Pal, Flagstar Online, Sign-Up Genius.
6. The Concessions Manager will be issued the key to storage.
7. The Concessions Manager will oversee transporting and storage of concessions items.
8. The Concessions Manager can appoint an Assistant Concessions Manager who is not a board
member.
9. The Concessions Manager will collect the ballot box at the end of the last performance of each show if the President is not there, and deliver it to the President.
10. The Concessions Manager will appoint the Elections Manager every 2 years for approval by the board.
BOARD POSITIONS AVALABLE
President of Lakeland Players shall serve for 2 years and shall serve the
following functions:
1. The President shall administer all meetings, create and agenda, and insure the meeting are run
in an organized fashion.
2. The President shall serve as the Editor in Chief of the Newsletter
3. The President shall direct the Officers in a manner like that of a CEO and oversee the day to day
operations of the club.
4. The President shall have a vote only in the absence of an Officer at a board meeting. Otherwise
if all officers are present the President shall only vote to break a tie.
5. The President shall oversee the Ren Fest Fundraiser or they can appoint a Ren Fest Chair (who
must be a board member) to fulfill those duties on their behalf as dictated by the President.
6. The President shall be an administrator on the Website, Mailchimp, Pay Pal, Facebook, Twitter,
sign up genius, Flagstar Online, My Halloo Phone System, IPower, and be issued a Lakeland
Player Credit Card and have check signing authority.
7. All Officers are accountable to the President but cannot be removed by the President. However,
the President can recommend removal to the board for a full vote. The President cannot remove
the Vice President.
8. The President can be removed by a unanimous vote of the Board at the request of the Vice
President with cause.
9. The President shall sign all contracts on behalf of Lakeland Players.
10. The President shall be issued keys to the storage unit and to the mailbox.
11. The President shall arrange for the awards for the awards banquet.
12. The President may appoint any replacement to the board due to resignation or removal.
Without needing approval from the board. This person immediately serves upon appointment.
13. The President is responsible for collecting the ballot box and keeping confidential track of award winners from each show for the June banquet.
Vice President of Lakeland Players shall serve for 2 years and shall serve the
following functions:
1. The VP will organize all social functions for Lakeland Players or appoint a Social Chair.
2. The VP will serve as the President of Lakeland Players in the event the President is not available.
Chair meetings, etc., sign contracts.
3. The VP shall be an administrator on the Website, Mailchimp, Pay Pal, Facebook, Twitter, Flagstar
Online, My Halloo Phone System and Ipower.
4. The VP shall chair the Play Reading Committee commencing every November.
5. The VP will oversee Lakeland Players productions, work with producers of each show and reporting
to the Board. If there is no Producer for a show, the VP will step in as Producer or appoint someone
else.
6. The VP will organize the memberships and serve the functions of Membership Chair.
7. Shall apply and search for grant opportunities for Lakeland Players.
8. The VP will host the June banquet.
9. The VP can begin the removal process of the President, with cause
10. The VP immediately becomes President upon removal of sitting President or upon the resignation of the sitting President.
Treasurer of Lakeland Players shall serve for 2 years and shall serve the
following functions:
1. The Treasurer shall monitor bank accounts and pay Lakeland Player bills and invoices; arrange
business relationships for approval by the President.
2. The Treasurer shall request the rights for all shows and pay upon receipt, reporting to the Vice
President upon approvals.
3. The Treasurer shall be issued a key to storage and will administer the operations of the storage unit.
4. The Treasurer can appoint a Costume Chair. This is not a board position.
5. The Treasurer shall be made an administrator on the Website, Mailchimp, Pay Pal, Flagstar Online,
My Halloo Phone System, and IPower.
6. The Treasurer shall be issued a Lakeland Player credit card and have check signing authority.
7. The Treasurer will pay the yearly taxes though H.R block.
8. The Treasurer will insure filing of financial records held by H.R Block.
9. The Treasurer will maintain the banking relationship with Flagstar Bank.
10. The Treasurer will administer funds for the productions to the Producer.
11. The Treasurer will pay for the day to day operations of Lakeland Players.
12. The Treasurer will administer seed money to the Ticket and Concessions Managers.
13. The Treasurer will arrange venues for social events and productions reporting to the Vice President.
14. The Treasurer will apply and search for grant opportunities for Lakeland Players.
Secretary of Lakeland Players shall serve for 2 years and shall serve the
following functions:
1. The Secretary will take minutes for the meetings.
2. The Secretary will handle the publicity and publications of Lakeland Players including Facebook
Posts, Twitter, Mailchimp and the Newsletter.
3. The Secretary will arrange for the printing and organization of the programs, or can appoint a
Program Chair who will handle these duties.
4. The Secretary will be issued keys to the mailbox and will be responsible to pick up mail weekly and
deliver any important mail or bill to the President for distribution to the officers.
5. The Secretary will design and issue posters and advertisements to the local press and productions
for purposes of publicity.
6. The Secretary will issue a summary of minutes to the President and to the Board.
7. The Secretary will print and provide the printed agenda for the meetings as issued by the President.
8. The Secretary will administer the email addresses for Lakeland Players.
9. The Secretary will oversee the website.
10. The Secretary will be made an administrator of the Website, Facebook, Twitter, Mailchimp, and IPower.
Ticket Manager shall serve for 2 years and shall serve the following functions:
1. The Ticket Manager will be the voice of authority regarding Lakeland Players at performances when
there is an issue that is beyond the Producer’s authority.
2. The Ticket Manager will set up the Sign-Up Genius for all shows and turn it over to the show’s
Producer who will be responsible for staffing volunteers.
3. The Ticket Manager will organize the box office drops to Flagstar Bank with the Concessions
Manager.
4. The Ticket Manager will determine ticket cut off for performances as well as determine when a
show is sold out.
5. The Ticket Manager will be given access to Website, Pay Pal, Flagstar Online, My Halloo Phone
System, and Sign-Up Genius.
6. The Ticket Manager will search and arrange for more efficient ways to sell tickets for shows.
7. The Ticket Manager will maintain the AT&T Hot Spot.
8. The Ticket Manager will maintain the tablets for tickets and request replacements or new
equipment if needed.
9. The Ticket Manager will arrange for tickets to be printed for each show.
10. The Ticket Manager will present a ticket sales summary to each producer and the Vice President.
11. The Ticket Manager can call for and begin the process to remove the Vice President for cause.
Concessions Manager shall serve for 2 years and shall serve the following
functions:
1. The Concessions Manager will be issued a rechargeable credit card for concessions purchases.
2. The Concessions Manager will maintain the concessions tablet and request replacements if needed.
3. The Concessions Manager will organize the sale of concessions at performances.
4. The Concessions Manager will arrange for the purchase of anything that will improve concessions
with approval by the Board.
5. The Concessions Manager will be given access to Pay Pal, Flagstar Online, Sign-Up Genius.
6. The Concessions Manager will be issued the key to storage.
7. The Concessions Manager will oversee transporting and storage of concessions items.
8. The Concessions Manager can appoint an Assistant Concessions Manager who is not a board
member.
9. The Concessions Manager will collect the ballot box at the end of the last performance of each show if the President is not there, and deliver it to the President.
10. The Concessions Manager will appoint the Elections Manager every 2 years for approval by the board.
